PIFGroup designs and installs intake, follow-up, and tracking systems for immigration firms so they stop losing qualified clients between first contact and signed retainer.
Built on 5+ years and $10M+ in revenue across high-ticket and service-based businesses.
Every month, qualified prospects call your firm, show genuine interest, and disappear. Not because they chose someone else. Because no one followed up.
No real tracking. No system. No visibility. Just a growing list of people who could have signed and didn't – and a revenue gap no one can explain.
More signed retainers from the inquiries you're already receiving without increasing ad spend or adding headcount.
PIFGroup reviews your inquiry volume, consultation show rate, and retainer conversion rate at each stage. Where data doesn't exist, we establish it. The output is a clear picture of where qualified prospects are exiting and what closing that gap is worth in signed cases per month. Both parties agree on the baseline before implementation begins.
Working directly with your team, PIFGroup builds and deploys: an intake script and qualifying framework, a structured consultation process, follow-up sequences for no-shows and undecided prospects, a reactivation campaign for past consultations, and a simple CRM pipeline from inquiry to signed retainer. No new hires required.
Once live, PIFGroup runs weekly reporting on conversion at each pipeline stage, identifies what's working and what needs adjustment, and continues refining scripts and sequences based on real data. The engagement runs through 90 days of active optimization not just installation.
Ready to stop leaving signed cases on the table?
I Want to Fix My Intake SystemThe audit call exists partly to confirm fit on both sides.
Every engagement is structured around specific, measurable outcomes agreed on in writing before any work begins.
If your inquiry→consult→signed conversion metrics don't show clear, measurable improvement by the end of the 90-day sprint – and your team has met its implementation obligations – PIFGroup will continue working at no additional fee until they do, or refund the engagement fee in full.
PIFGroup does not guarantee a specific number of signed cases or a specific revenue figure, as those depend on factors outside our control including case quality, attorney capacity, and market conditions. What PIFGroup guarantees is that the system gets built, the data gets tracked, and the results get measured honestly.
PIFGroup establishes baseline metrics before work begins: total inquiries per month, consultation show rate, and consult-to-signed conversion rate. At the end of 90 days, those same metrics are compared using data from the new pipeline. Both parties agree on the starting numbers in writing before the engagement begins.
Not necessarily. PIFGroup works with your existing CRM where possible, or configures a simple intake-to-retainer pipeline inside tools your firm already uses Clio, Lawmatics, and structured spreadsheets are common starting points. The goal is to minimize new software costs.
Expect 2–3 hours per week from one point of contact typically your office manager or intake coordinator plus occasional 30-minute check-ins with the managing partner during the first four weeks. After the system is in place, weekly reviews run approximately 30 minutes.
Yes. PIFGroup does not touch lead generation or advertising. Our work begins at the point an inquiry reaches your firm. Improving intake conversion typically makes existing ad spend more effective.
Only intake and conversion. PIFGroup's work begins when an inquiry arrives phone call, web form, or email and ends at the signed retainer. If your firm does not yet have steady inbound inquiries, lead generation needs to come first.
That's common and not a disqualifier. Part of Phase 1 is establishing the measurement infrastructure even starting from a rough estimate of inquiry volume. PIFGroup works with what's available and builds clean tracking from the start of the engagement.
Book a 30-minute Intake & Revenue Audit. PIFGroup will review your current process, identify where conversion is slipping, and tell you plainly whether this is the right fit.